Authors Instructions

Important dates

Camera-ready upload, copyright form, and author registration must be completed by: January 13, 2019

Final paper submission

If you have received a paper acceptance email from the TPC co-chairs, please use these author instructions to prepare your final camera-ready paper. The IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.

At least one author is required to register, at the full rate, to present accepted papers at the conference and for the paper to appear in the proceedings.

Papers are reviewed on the basis that they do not contain plagiarised material and have not been submitted to any other conference at the same time (double submission). These matters are taken very seriously and the IEEE Communications Society will take action against any author who has been engaged in either practice. Please see the IEEE Web Page on Plagiarismand the IEEE Web Page on Double Submission.

Papers can be of two types: Full papers or Short papers, up to 8 pages and 5 pages respectively, including tables, figures and references. Full papers accepted as short papers will be required to be reduced to 5-pages length. Demo papers of length of 3 pages are also solicited.

Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF eXpress to generate a compliant file.

All submissions must be written in English, with minimum of 10-point font and must use standard IEEE two-column conference templates that can be downloaded from:

For IEEEtran class in LaTeX, use the following as the first line in your LaTeX source file:

\documentclass[10pt, conference]{IEEEtran}

Do not add any page numbering, header or footer (other than the copyright info discussed below).

Copyright clearance code

The appropriate copyright clearance code notice is to appear at the bottom of the first page of each paper per the guidelines set forth in the Cataloging / Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at:
  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-5127-4/20/$31.00 ©2020 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-5127-4/20/$31.00 ©2020 European Union
  • For all other papers the copyright notice is: 978-1-7281-5127-4/20/$31.00 ©2020 IEEE

Latex users can add the following lines just before the \begin{document}statement for the copyright notice to show up (shown below as an example for the fourth case above):


\IEEEpubid{\makebox[\columnwidth]{978-1-7281-5127-4/20/\$31.00~\copyright{}2020 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

MS Wordusers can use:  ‘Insert’ → ‘Text box’, insert the appropriate copyright notice in the texbox, and place the box (without border) at the bottom left on the first page.

IEEE e-copyright form

Authors of accepted papers must complete the IEEE eCopyright Form. One copyright form is required for each accepted paper.

The electronic copyright form can be accessed via EDAS ( by selecting the “My Papers” tab, then selecting the paper title, and finally clicking on the “+” sign corresponding to the “copyright form” field. This will walk you through a series of steps. Make sure that the title/author list is EXACTLY as in your final camera-ready paper.

IEEE PDF eXpress

Authors are required to use IEEE PDF eXpress to check if their final PDF file is Xplore-compliant. Papers that are not compliant will not be included in the proceedings nor published.

The PDF eXpress site can also be used to convert source files into an IEEE Xplore-compliant PDF file (e.g., for LaTeX users, create a ZIP file that includes DVI and EPS figure files all together, and then upload the ZIP file for the system to convert into a compliant PDF file; for MS Word users, upload the Word file and let it convert and return a compliant PDF file).

  • Go to IEEE PDF eXpress Website:
  • Create an IEEE PDF eXpress account (use conference ID: 48450X)
  • Use ‘new user’ if you haven’t used this site before
  • Continue to enter information as prompted

The validated PDF obtained from PDF eXpress is the file that you must upload as a final version. It includes a label in the PDF metadata that certifies the compatibility with IEEE Xplore.

Camera-ready paper upload

The final paper should be uploaded via EDAS ( by selecting the “My Papers” tab, then selecting the paper title.

Please double check the information that you provide during submission, including title of the paper, abstract, name, affiliation, and e-mail address of the authors.

Please list Authors in order of authorship. Be aware that you cannot add any co-author at this stage.

If you have any questions on creating and/or submitting the camera-ready paper, please contact the publication co-chairs: Piotr Borylo, AGH University of Science and Technology, Krakow, Poland (